How the Building is Run and Managed
Board of Directors
Five Directors elected from the Membership constitute the Cooperative Board. They are term limited to two consecutive two-year terms, half elected each year (two one year and three the next) by the Membership.
The Cooperative By-Laws and the House Rules govern the Board’s powers. The By-Laws are the legal framework that govern the conduct of the corporation. It determines the rules for electing the Board of Directors and their terms, duties, and responsibilities. Download a PDF of the By-Laws.
Occupancy Agreement and House Rules
The Members rights and responsibilities are largely determined by the Occupancy Agreement. The Occupancy Agreement applies uniformly to all the Members of the Cooperative. It particularly is applied when a member decides to leave the Cooperative. The Occupancy Agreement is the proprietary lease that details the relationship between the Cooperative and its members and the rules for enforcing that relationship. The House Rules govern conduct within the Cooperative, are slightly less formal, and can be amended occasionally by the Board. Download a PDF of the Occupancy Agreement and House Rules.
Day to Day Management
Belmont Chambers is professionally managed by The Mackin Group, which manages the finances and insurance requirements of the Cooperative and assists with the physical maintenance of the building. The Mackin Group also manages many other cooperatives and condominiums in the Boston area.
The Board meets on a monthly basis to manage the Cooperative’s affairs. It approves the annual Budget, Membership applications, and conducts the general business of the Cooperative. The Board directs and relies on the property management company to perform the day-to-day tasks such as paying the bills and making necessary repairs. Coop Members are encouraged to attend and voice their opinions and concerns about the agenda. Unless an issue is particularly contentious or requires executive session, we have found that consensus often settles issues more effectively than executive action.